Canberra · ACT
Xero bookkeeping and BAS support for Canberra businesses
Canberra's business mix is different from other capitals. A large share of firms sell to the Australian Government, run on projects and contracts rather than shop sales, and care about clean audit trails. Our bookkeepers keep your Xero or MYOB file reconciled, coded by project and BAS-ready, working remotely inside your own file.
What we handle
- Project and contract tracking in Xero or MYOB
- Government and corporate invoices matched as payments arrive
- Payroll checks with super reconciled each pay run
- GST review and BAS draft before the quarter due date
- Query log each cycle, on Canberra time (AEST/AEDT)
Who we support in Canberra
- Consultancies and professional services firms delivering government contracts: time, milestones and project margins tracked in Xero
- IT, defence-industry and engineering contractors with subcontractor bills and multiple active contracts
- Not-for-profits, associations and peak bodies: grant income tracked separately, with reports for acquittals and boards
- Hospitality, retail and trades businesses across the ACT and nearby Queanbeyan with high-volume card settlements
- Canberra accounting and bookkeeping practices that need overflow capacity under their own brand
Contract and project bookkeeping
When most of your revenue comes from a handful of contracts, the question is never just "are we profitable?" It is "which contract is profitable, and is it on budget?" We set up and maintain tracking categories or projects in Xero (or jobs in MYOB) so every sale, subcontractor bill and staff cost lands against the right contract.
Each month you get reconciled books plus a project summary: billed to date, costs to date, and anything coded to "unallocated" that needs your decision.
Invoicing government clients
Government buyers usually expect a valid purchase order number, the right ABN and contact details on every invoice, and many agencies accept e-invoices through the Peppol network, which Xero and MYOB can send. We check invoices against those details before they go out, match payments when they arrive, and list overdue invoices with the PO and contact so you can follow up quickly.
Grant-funded organisations
Grant acquittals go wrong when grant money and general funds share the same accounts with no tracking. We tag income and spending to each grant as transactions come in, keep unspent grant balances visible, and prepare the figures your treasurer or auditor asks for. Decisions about eligible spending and the acquittal itself stay with your organisation.
Payroll for ACT employers
We prepare pay runs from your existing pay items, reconcile super after every pay cycle under Payday Super, and tie PAYG withholding to STP before the BAS. If you employ staff in both the ACT and New South Wales, we keep wages split by location so your adviser can assess payroll tax in each territory or state.
Remote, and clear about it
We do not have a Canberra office. Our team works from Chennai, India, inside your Xero or MYOB with MFA access you control and can remove at any time. Canberra runs on the same time zone as Sydney, so handoffs are planned around AEST in winter and AEDT in summer, and your query log is ready when your day starts.
Illustrative example, not a client case study
Illustrative example: a Canberra consultancy with government contracts
A 12-person consultancy in Canberra delivers four government contracts and two private engagements, uses Xero with projects, and pays two subcontractors monthly.
- Timesheet and subcontractor costs coded to each contract as bills and pay runs are processed
- Milestone invoices checked for PO numbers and sent as e-invoices where the agency accepts them
- Monthly reconciliations plus a contract summary showing billed, costs and margin to date
- Quarterly GST reviewed and a BAS draft sent to the firm's accountant to lodge
The directors see contract margins each month and the BAS arrives reconciled, without a full-time bookkeeper.
Who does your work
- Prepared by: our AU/NZ bookkeeping team at the VedhaNirvana Private Limited delivery centre in Chennai, working inside your own Xero, MYOB or QuickBooks file.
- Accountable for delivery: Venkateswarlu Lagasani, Director, VedhaNirvana Private Limited.
- Lodgement and sign-off: stay with you or your registered tax or BAS agent. We prepare; we do not lodge.
Related
FAQ
Do you have a Canberra office?+
No. We work remotely from Chennai inside your cloud file, with access you control. Communication and handoffs follow Canberra business hours.
Can you track profitability for each government contract?+
Yes. We use Xero projects or tracking categories, or MYOB jobs, so income and costs land against each contract, and send a monthly summary.
Do you work with not-for-profits and associations?+
Yes. We track grant income and spending separately and prepare figures for acquittals and board reports. Eligibility decisions and the acquittal stay with you.
Who lodges our BAS?+
You or your registered BAS or tax agent. We prepare the BAS draft and a GST reconciliation; we are not a registered agent and do not lodge.
Ready to start?
NDA first. Optional free trial file. We respond within 12 hours.